Using a Signature
A signature is text you can include with each mail message that you send. For example, a typical signature might include your name, job title, company name, and so on:
John Person Marketing Manager ABC Products, Inc. Email: john.person@mymachine Phone: (100) 555-1234 |
You can either include this signature with each email message, or choose to include it on an individual message basis.
To Create a Signature
Choose Signature from the Options menu in the main window or the Format menu in a Compose window.
The Signature Options dialog box is displayed.
Type the text for the signature in the Signature text pane.
Click OK or Apply.
Your signature is saved in the default file HomeDirectory/.signature. You can change this default location by typing a new path in the Save signature to Path/File field.
To Include a Signature in All Messages
Choose Signature from the Options menu in the main window or the Format menu in a Compose window.
The Signature Options dialog box is displayed.
Select the "Include signature in every message" option.
Click OK or Apply.
To Include a Signature Only in Specific Messages
Choose Signature from the Options menu in the main window or the Format menu in a Compose window.
The Signature Options dialog box is displayed.
Deselect the "Include signature in every message" option.
Click OK or Apply.
In the Compose window for the message in which you want to include your signature, choose Include Signature from the Format menu.
To Create an Automatic Reply (Vacation Message)
If you plan to be away from your mail for a period of time, such as during a vacation, you can set up an automatic reply to alert the senders of your incoming mail about your absence.
Choose Vacation Message from the Options menu.
The Vacation Message Options dialog box is displayed.
Select On next to Vacation.
Type the date you want the vacation reply to start under Start Date.
The default is today's date.
Type the End Date.
Your vacation message takes effect at 12:01 a.m. or later of the Start Date, and ends at 12:01 a.m. of the End Date. If the start and end dates are the same, then the vacation notifier ends at midnight of the End Date.
(Optional) Under "Interval between replies to repeat senders," set a number for the interval during which the sender will receive one automatic reply from you.
The default is seven days. which means the senders of your incoming mail will receive only one automatic reply from you within seven days of your absence, regardless of how many messages they send you during that period.
Type a subject and the text for your vacation message.
The default for this field is "Out of the office." If you use the variable $SUBJECT in your message, the subject of the incoming mail will be quoted in your vacation message. For example:
I am on vacation, and will read your message regarding "$SUBJECT" when I return.
Click OK or Apply.
Once your vacation message is on, Mailer adds [Vacation] to the mailbox name on the title bars of your Inbox and other mailboxes until your vacation message is off.
Note - To stop sending your vacation message before the End Date, select Off next to Vacation, then click OK or Apply.
Sending Mail Messages in MIME or Sun Mail Tool Format
Mailer sends messages in MIME format (a published standard officially known as RFC 1521 or RFC-MIME). If your email recipients see confusing codes like =20 or =09 in the messages that you send, their mail applications are not MIME-compliant.
You can solve this problem by having your email recipients use a MIME-compliant mail application. If that is not possible, then send your email in Sun Mail Tool format. However, most MIME-compliant mail readers do not understand this proprietary format.
To Send Mail Messages in MIME or Sun Mail Tool Format
Choose Send As from the Compose File menu.
Choose either Internet MIME or Sun Mail Tool from the submenu.
Your message is sent in the selected format.
If you do not specify a format, the default is Internet MIME. To change this default:
Choose Advanced from the Options menu.
The Advanced Options dialog box is displayed.
Deselect the option, "Send mail in MIME format."
Click OK.
Editing and Formatting Outgoing Messages
While composing an outgoing message, you can use Mailer to edit and format your text, as well as check the spelling.